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• Plan the event in a timely manner to ensure it can be properly supported, required staff scheduled, and permits, if necessary, can be obtained.
• Events that will have tents, stages, or inflatables/amusements must have ALL documentation submitted at least 11 business days prior to the event date.
• Incomplete and/or late event requests will be rejected.
• Once a suitable date is set, go to STEP 2, below.

NOTE: Information on All tents, stages, and inflatables/amusements must be submitted, per the instructions below. Even though not all tents, stages and inflatables/amusements need a permit - Facilities Management must determine if any underground utilities (gas and electricity lines for example) might be impacted by an event.

If your event does not have a tent, stage/riser, and/or inflatable/amusement go on to Step 4, otherwise:

If there will be a tent, stage/riser, and/or inflatable/amusement involved in event, then open appropriate form(s) below - all that apply to your event - and work with your vendor(s) (the fields shaded in blue) to complete ALL FIELDS MUST BE COMPLETED:

Tent Form

Stage Form (If using an ODU stage/riser and ramp - only the site and stage layouts are needed. If using a third-party vendor - all required documentation must be submitted.)

Inflatables and Amusements Form

Requirements for the Certificate of Insurance (COI) form can be found here.

Second - For events with tents/stages/amusements - Once you have completed all the fields on the required form(s) AND only once you have ALL the required documentation, as noted on the above form(s)... fill out and submit Kuali Outdoor Event Form below, item 4), below.