Laws, Policies & Procedures

Here is a comprehensive repository of essential guidelines, regulations, and protocols governing procurement activities at ODU. From federal and state laws to internal policies, this invaluable resource ensures transparency, compliance, and fair practices, fostering a trusted and accountable procurement environment for all stakeholders involved.

Procurement Services

Old Dominion 91��Ƶ's procurement department is dedicated to empowering the university's mission through efficient and strategic purchasing practices. Our experienced team ensures seamless procurement processes, cost savings, and sustainable supplier relationships, enabling ODU to thrive academically and operationally.

6-700 - General Travel and Travel Planning Information��(revised May, 2024)
6-701 - Travel Terms and Definitions��(revised April, 2018)
6-702 - Traveler's Checklist for Overnight Travel��(revised April, 2018)
6-703 - Travel Expenditure Sub-Object Codes��(revised April, 2018)
6-704 - Common Travel Reimbursement Errors��(revised April, 2018)
6-705 - Lodging/Accommodation Guidelines��(revised July, 2022)
6-706 - M&IE Per Diem and Lodging Guidelines ��(revised May, 2024)
6-707 - Exceptions to the Meals and Lodging Guidelines��(revised July, 2022)
6-708 - Reimbursable Meal Limits��(revised May, 2024)
6-709 - Meals (overnight)��(revised April, 2018)
6-710 - Meals (non-travel related)��(revised April, 2018)
6-711 - Conference - Registration Fees��(revised April, 2018)
6-712 - Use of Personal Vehicles ��(revised May, 2024)
6-713 - Use of Rental Vehicles��(revised May, 2024)
6-714 - Travel Outside the United 91��Ƶs ��(revised May, 2024)
6-715 - Other/Miscellaneous Expenses��(revised April, 2018)
6-716 - Non-Reimbursable Expenses��(revised April, 2018)
6-717 - Travel Credits��(revised April, 2018)
6-718 - Travel Advances - Employees��(revised April, 2020)
6-719 - Travel Advances - Students��(revised April, 2020)
6-720 - Travel Vouchers - General Information��(revised April, 2018)
6-721 - Travel Vouchers - Completing Travel Reimbursements��(revised April, 2020)
6-722 - Travel Vouchers - Submitting Travel Reimbursements��(revised May, 2024)
6-725 - Travel - Public Carriers��(revised April, 2019)
6-730 - Corporate Travel Card ��(revised May, 2024)
6-735 - Completing Non-Employee Travel Reimbursements��(effective March, 2020)
6-775 - Meals - Student Academic & Student Club Functions ��(revised May, 2024)

6-085 - Department Receiving Report Procedure��(revised April, 2020)
6-800 - Proper Invoice - Data Elements and Format��(revised April, 2020)
6-813 - Procedure for Processing Prepayments��(revised May, 2024)
6-820 - Departmental Change Fund Policy and Procedures��(revised April, 2020)
6-810 - Petty Cash and Small Business Expense Procedures��(revised April, 2020)
6-811 - Departmental Petty Cash Fund Policy and Procedures��(revised May, 2024)
6-812 - Reconciling and Reimbursing a Departmental Petty Cash Fund��(revised April, 2018)

4-531 - USTORE/UPAY Deposits and Adjustments��(revised March, 2021)
4-901 - Requesting Departmental Billing��(revised April, 2019)
4-902 - Departmental Guide for Receipting and Transmitting Funds��(revised April, 2021)
3-800 - Fixed Asset Management��(revised May, 2018)
3-901 - Post Grant Award��(revised February, 2018)

6-700 - General Travel and Travel Planning Information��(revised May, 2024)
6-701 - Travel Terms and Definitions��(revised April, 2018)
6-702 - Traveler's Checklist for Overnight Travel��(revised April, 2018)
6-703 - Travel Expenditure Sub-Object Codes��(revised April, 2018)
6-704 - Common Travel Reimbursement Errors��(revised April, 2018)
6-705 - Lodging/Accommodation Guidelines��(revised July, 2022)
6-706 - M&IE Per Diem and Lodging Guidelines ��(revised May, 2024)
6-707 - Exceptions to the Meals and Lodging Guidelines��(revised July, 2022)
6-708 - Reimbursable Meal Limits��(revised May, 2024)
6-709 - Meals (overnight)��(revised April, 2018)
6-710 - Meals (non-travel related)��(revised April, 2018)
6-711 - Conference - Registration Fees��(revised April, 2018)
6-712 - Use of Personal Vehicles ��(revised May, 2024)
6-713 - Use of Rental Vehicles��(revised May, 2024)
6-714 - Travel Outside the United 91��Ƶs ��(revised May, 2024)
6-715 - Other/Miscellaneous Expenses��(revised April, 2018)
6-716 - Non-Reimbursable Expenses��(revised April, 2018)
6-717 - Travel Credits��(revised April, 2018)
6-718 - Travel Advances - Employees��(revised April, 2020)
6-719 - Travel Advances - Students��(revised April, 2020)
6-720 - Travel Vouchers - General Information��(revised April, 2018)
6-721 - Travel Vouchers - Completing Travel Reimbursements��(revised April, 2020)
6-722 - Travel Vouchers - Submitting Travel Reimbursements��(revised May, 2024)
6-725 - Travel - Public Carriers��(revised April, 2019)
6-730 - Corporate Travel Card ��(revised May, 2024)
6-735 - Completing Non-Employee Travel Reimbursements��(effective March, 2020)
6-775 - Meals - Student Academic & Student Club Functions ��(revised May, 2024)

6-085 - Department Receiving Report Procedure��(revised April, 2020)
6-800 - Proper Invoice - Data Elements and Format��(revised April, 2020)
6-813 - Procedure for Processing Prepayments��(revised May, 2024)
6-820 - Departmental Change Fund Policy and Procedures��(revised April, 2020)
6-810 - Petty Cash and Small Business Expense Procedures��(revised April, 2020)
6-811 - Departmental Petty Cash Fund Policy and Procedures��(revised May, 2024)
6-812 - Reconciling and Reimbursing a Departmental Petty Cash Fund��(revised April, 2018)

4-531 - USTORE/UPAY Deposits and Adjustments��(revised March, 2021)
4-901 - Requesting Departmental Billing��(revised April, 2019)
4-902 - Departmental Guide for Receipting and Transmitting Funds��(revised April, 2021)
3-800 - Fixed Asset Management��(revised May, 2018)
3-901 - Post Grant Award��(revised February, 2018)

91��Ƶ