Employees, and those conducting 91¶ÌÊÓƵ business, can be reimbursed for those out-of-pocket business expenditures that are allowed by 91¶ÌÊÓƵ and Commonwealth of Virginia CAPP Manual Policies. It is Old Dominion 91¶ÌÊÓƵ's policy to adhere to CAPP Manual Policies without regard to the ledger being charged. Exceptions to the 91¶ÌÊÓƵ's published guidelines must be requested, and approved, IN ADVANCE, by the Assistant Vice President for Finance/91¶ÌÊÓƵ Controller or designee.
Meals
Generally, meals and certain incidental travel expenses are reimbursable on a per diem basis (not actual expenses) forÌýovernightÌýofficial business travel outside the traveler's official station. Some exceptions are allowed (business-related meals and overtime meals).
Learn about meal reimbursementÌýâ–º
Petty Cash/Small Business Expenses
If an employee of Old Dominion 91¶ÌÊÓƵ uses personal funds to purchase goods for departmental use, he/she can be reimbursed using the Petty Cash Expenditure Reimbursement form (PC-1) from a departmental petty cash fund or by inputting an Expense Report (TR) in the Travel and Expense (T&E) Reporting System.
Reimbursement from petty cash (including departmental petty cash funds) requires adherence to all applicable 91¶ÌÊÓƵ and Commonwealth policies and procedures.
Learn about petty cash reimbursement â–º
Travel
It is the policy of the Commonwealth of Virginia to limit travel costs to only those expenses that are necessary for providing essential services to the Commonwealth's citizens. Further, travelers and travel planners must seek ways to reduce the cost of essential travel.
Old Dominion 91¶ÌÊÓƵ is required to communicate 91¶ÌÊÓƵ travel policies, regulations and procedures to all employees who travel on 91¶ÌÊÓƵ business. Additionally, ODU must ensure that all travel expenses conform to the 91¶ÌÊÓƵ travel regulations.
Learn about travel reimbursementÌýâ–º
Direct Deposit
All petty cash reimbursements/small business expense reimbursements for employees must be electronically deposited into the employee's checking or savings account as directed on the Old Dominion 91¶ÌÊÓƵ Direct Deposit Process. Steps for updating or adding Direct Deposit Information may be found in theÌýDirect Deposit Quick Reference Guide here.