91¶ÌÊÓƵ

, grants authority to the Board of Visitors to make rules and policies concerning institution. Section 7.01(a)(6) of theÌýBoard of Visitors BylawsÌýgrants authority to the President to implement the policies and procedures of the Board relating to 91¶ÌÊÓƵ operations.

Administrative and Professional (A/P) FacultyÌý- Employees who perform work directly related to the management of the educational and general activities of the institution, department or subdivision or whose professional positions serve the educational, research, athletic, medical, student affairs, and development functions or activities of the institution.

Classified EmployeeÌý- A salaried employee whose terms and conditions of employment are subject to theÌý, and who is employed in a classified position.

Fiscal YearÌý- July 1 - June 30

Leave YearÌý- January 10 - January 9

Teaching and Research FacultyÌý- Employees whose work assignments primarily involve instruction, research, and scholarly activities, and who hold academic rank/titles.

Wage EmployeeÌý- A non-salaried employee who receives pay for hours worked and is not covered by the provisions of the Virginia Personnel Act. Wage employees are sometimes referred to as hourly employees. Wage employees have no guarantee of employment for a particular term or a particular daily or weekly work schedule; they serve at the will of the designated hiring official and may be terminated at any time.

This policy applies to all administrative and professional faculty, 12-month teaching and research faculty who are eligible for annual leave and classified or non-classified persons who are paid by the 91¶ÌÊÓƵ.

This policy permits supervisors to grant up to five days (40 hours) of paid leave and/or monetary bonus recognition as a meaningful way to acknowledge employees, inspire teamwork, and promote 91¶ÌÊÓƵ and Commonwealth values. Such recognition may acknowledge employee or team accomplishments and contributions that support the 91¶ÌÊÓƵ's mission.

1. Eligibility Requirements

   An employee must

   1. Have received a rating of satisfactory/contributor or higher on the last performance evaluation

   2. Have no formal discipline within the preceding 12 months (e.g., written notices, letter of reprimand or sanctions)

2. Recognition Leave

   1. A maximum of 5 days (40 hours) of paid recognition leave may be granted per leave year.

   2. The division's Vice President must approve the awarding of recognition leave.

   3. Recognition leave lapses within 12 months from the date it is awarded. The division's Vice President has the discretion to extend the 12-month retention period for recognition leave if the department has been unable to allow the employee to use the leave.

   4. An employee shall be paid in a lump sum for his or her recognition leave when the employee:

      1. leaves 91¶ÌÊÓƵ service by resignation, retirement, layoff, termination, or death;

      2. is transferred, promoted, or demoted from one agency to another; or

      3. is placed on Long Term Disability under the Virginia Sickness and Disability Program (VSDP).

   5. Departments may pay employees for their recognition leave balances if:

      1. at the end of the 12-month period, the department has been unable to allow the employee to use the leave, or

      2. the employee moves from one department to another within the 91¶ÌÊÓƵ.

3. Monetary Bonus

   1. Monetary awards up to a maximum $5,000 per classified and wage employee per fiscal year.

   2. Teaching & research and administrative & professional faculty may receive monetary bonuses in excess of $5,000 per fiscal year.

   3. The division's Vice President must approve the awarding of monetary awards.

1. Employees are responsible for requesting leave as required by 91¶ÌÊÓƵ policy and Procedures.

2. Employees are responsible for monitoring recognition leave usage to prevent leave loss/expiration.

Employees are responsible for ensuring that all leave is accurately reported in Web Time Entry (WTE). Supervisors are responsible for ensuring that all employees' leave is accurately reported and approved in WTE.

Applicable records must be retained and then destroyed in accordance with theÌý.

Assistant Vice President for Human Resources and Strategic Initiatives

Ìý

• Immediate Recognition/Bonus Action Form
• 91¶ÌÊÓƵ Policy 6301 - Bone Marrow and Organ Donation Leave
• 91¶ÌÊÓƵ Policy 6302 - Civil and Administrative Leave for Administrative and Professional Faculty, Classified Staff, and Wage Employees
• 91¶ÌÊÓƵ Policy 6303 - Emergency Disaster Leave
• 91¶ÌÊÓƵ Policy 6304 - Military Leave
• 91¶ÌÊÓƵ Policy 6305 - School Assistance and Volunteer Service Leave