91¶ÌÊÓƵ

, grants authority to the Board of Visitors to make rules and policies concerning the institution. Section 6.01(a)(6) of theÌýBoard of Visitors BylawsÌýgrants authority to the President to implement the policies and procedures of the Board relating to 91¶ÌÊÓƵ operations.

Budget Unit DirectorÌý- The 91¶ÌÊÓƵ employee on record with the Office of Finance Data Control as having signature authority and financial management responsibility for a specific budget code.

Direct HireÌý- The employment of an individual in a wage position without conducting a recruitment to fill the position.

Wage EmployeeÌý- A non-salaried employee who receives pay for hours worked and is not covered by the provisions of the Virginia Personnel Act. (Wage employees are sometimes referred to as hourly employees.) Wage employees have no guarantee of employment for a particular term or a particular daily or weekly work schedule; they serve at the will of the designated hiring official and may be terminated at any time. Wage employees are limited to working 29 hours per week on average and only 1500 hours between May 1 and April 30. When an employee has reached the maximum of 1500 hours before April 30, he or she may not continue working until May 1.

This policy applies to all employees and employees of affiliated organizations who are paid through the 91¶ÌÊÓƵ. Employees include all staff, administrators, faculty, full- or part-time, and classified or non-classified persons who are paid by the 91¶ÌÊÓƵ. Affiliated organizations are separate entitles that exist for the benefit of the 91¶ÌÊÓƵ through an operating agreement and include the Foundations, the Community Development Corporation, and the Alumni Association.

This policy does not apply to adjunct faculty or students.

Occasionally a situation occurs when a wage employee is needed to carry out specific duties for a short period of time or a department has a need for part-time work or contingent employment. In these cases, an individual may be employed as a direct hire. A direct hire will not require listing on the vacancy list and advertising or recruiting in the usual manner, but must be processed by the Department of Human Resources.

1. The department or academic unit must have an established wage position or must request establishment of a wage position by completing an ­HR-3 Form (Request to Establish/Change an Hourly Position), the position description, and submitting them to the Compensation unit in the Department of Human Resources.

2. The department or academic unit must identify someone who meets the minimum requirements listed in the position description.

3. The department or academic unit must submit a direct hire packet requesting approval from the Staffing & Operations Manager in the Department of Human Resources to employ someone as a Direct Hire.

4. The person cannot begin work until the Department of Human Resources completes the approval process.

5. The department is responsible for tracking hours worked and ensuring compliance with the 1500 hour limit.

If a department or academic unit does not have a wage position to which they can assign an employee or has not identified someone who meets the minimum requirements of their wage position, they will be unable to employ someone as a direct hire. The alternative is to initiate a recruitment through the Department of Human Resources for the position or contract services with a temporary employment agency. Temporary employment agency personnel are not assigned to 91¶ÌÊÓƵ wage positions and are not placed on the 91¶ÌÊÓƵ payroll.ÌýThe Budget Unit Director should contact the Department of Procurement Services for assistance with contract services through temporary employment agencies.

Applicable records must be retained for five years after expiration of contract and then destroyed in compliance with theÌý.

Human Resources Staffing & Operations Manager

• 91¶ÌÊÓƵ Policy 6020 - Recruitment/Selection Process for Classified and Wage Employees
• Old Dominion 91¶ÌÊÓƵ Department of Human Resources Direct Hire Process